Instructions on the activities and election of Wings
The purpose of the Student Union Wings, i.e. voluntary groups, is to implement TYY's values in their activities and to serve as a contact between the members, Student Union Council, Executive Board and staff. Wings are low-threshold actor groups, through which it is easy to participate in the activities of the Student Union. The Wings allow you to express yourself, create new issues, promote and monitor student interests at the university and in society, pick out topics for public debate and become a critical citizen. There are five TYY Wings:
Follow TYY Wings on Instagram @tyynsiivet! You can get into the action the easiest way through Wings WhatsApp Groups. You can find WhatsApp groups on each wing's own page.
I Search, election and organisation of Wings
The Executive Board opens a search for Wings core teams once a year, always at the beginning of the academic year. The core team members are recruited among the members of the Student Union with an open search where the applicants inform their interest in certain Wings.
The Executive Board elects members in each core team, which are not more than five per Wing. The core team will be elected for one academic year at a time. One person may be elected in only one Wing at a time. The wing will elect a chair among its members.
The Wings elect a Vice-Chair and shared other possible areas of responsibility in the first meeting of the calendar year. If necessary, the Wings re-organise themselves in the first meeting of the autumn term.
If the current members of the wings core teams want to continue in the core team for the next academic year, the application will be made through the official application form.
II Activities of Wings
The Wings plan and implement their activities together with the Executive Board Member/s responsible for the field and if necessary with the staff. The activities shall be in accordance with TYY rules and values.
Training shall be organised for core team members in order to launch the activities. In the training, the members are generally informed about the activities of the Wings and the upcoming year. Additional training is offered to the Wings when needed.
The Wings draft, together with the responsible Executive Board Member/s, an annual plan at the beginning of the year.
The Wings spend the funds attributed to them in a planned and responsible manner. The Secretary General will approve individual invoices and payment orders of the Wings.
The Wings convene as many times in a year as they see appropriate, but preferably at least once a month, except during summer months. The meetings are informed at least at the internal communication channels of the Wings and in the events calendar on TYY website. When convening meetings, accessibility and the participation possibilities of international students and students from remote campuses will be taken into account.
The meetings have a quorum when there are two regular members present, in addition to the Chair or Vice-Chair. The meetings of all Wings are open to the members of the Student Union.
The Wings record short notes on their meetings, which are stored in an agreed location in order to guarantee continuity of the activities.
The Executive Board invites the Chairs of the Wings at least twice per term to report on the activities of the Wing.
At the end of the calendar year, the Wings draft a short Annual report declaring the organised events and the operational culture of the Wing. The annual report shall be provided for the Wing actors of the following year.
The Wings form an important part of TYY activities, and the Wing members can freely pass time in TYY's Office, e.g. by drinking coffee. The Executive Board Members and staff working at the Office can always be asked for advice.
The Wings shall have a cupboard in TYY's premises for storage. In addition, the Wings are allowed to use office devices such as a computer, flip chart, fridge or printer. The Wings can reserve TYY Office meeting rooms for their meetings through Outlook calendar booking system. The Wings can reserve in advance a float for their events from the Office Secretary.
To ensure smooth communication between the wings and the office, Outlook Calendar and Slack are utilised.
Anyone can participate in the wing even if the person has not become an elected member of the core team.
III Tasks of the core team
The core team of the Wing
- is responsible for the annual plan drafted by the Executive Board member and the Wing
- convenes the meetings of the Wing preferably 7 days and at least 2 days before the meeting
- is responsible for ensuring that short written minutes are drafted for Wing meetings, stored in an agreed location
- ensures the communication and flow of information between the Wing and TYY Executive Board and
- is responsible for the annual report at the end of the term.
IV Resignation and discharge from the core team
Upon a request from a member, the Executive Board May discharge a person from the membership. A short notice of the resignation must be sent by e-mail to TYY's Executive Board member responsible for volunteers, after which the resignation will take effect.
On the proposal of the Wing, the Executive Board may dismiss a member who continuously neglects their tasks. A Wing member can be considered resigned if they are absent without notice from three consecutive Wing meetings. Before the Executive Board makes a decision on dismissing a member, they must be reserved a chance to be heard.