Translation of the activity support application form 2021

 

1. Studying-related issues
1.1. Academic affairs

The organisation is represented in the administration of the University, Faculty or Unit (2 p.)
The organisation contacts staff of the institution at least once a month outside of official meetings
The organisation organises events for the teaching staff and students to get to know each other at least once per term                       
The organisation organises courses for which one gets ECTS credits, in cooperation with the institution or Faculty                           
The organisation participates in collecting and processing course feedback in cooperation with the staff of the Faculty or Unit
The organisation communicates its academic affairs activities at least once a month
The organisation cooperates in academic affairs with at least one other oganisation from some other field
The organisation participates in TYY's academic affairs council
The organisation keeps contact with a Student Union Council group at least once a year

1.2. National cooperation                  

The organisation actively cooperates with a national umbrella organisation or with the trade union in its field (2 p.)
The organisation actively cooperates with another organisation in its field

 1.3. Activities supporting studies    

The organisation encourages its members to participate in seminars or webinars, e.g. by communication
The organisation collects course notes and summaries for students' use (2 p.)
The organisation has regular (at least twice a month) duty hours in an office or the like
The organisation presents its activities for students in upper secondary school at least once a year
Open field: The organisation organises activities related to working life, such as organisational visits or webinars about working life (3 p.)
Open field: The organisation supports group studying. How? (e.g. with study circles) (2 p.)
Open field: The organisation has other than above-mentioned significant activities related to academic affairs (max. 250 characters) (4 p.)

Open field: The organisation has organised other activities supporting studying during the coronavirus situation (2 p.)    

2. General organisational activities
2.1. Communication

The organisation communicates through e-mail at least once per month (e.g. weekly mail)
The organisation actively utilises the communication channels of TYY, Opekas or Pointer (e.g. calendar)          
The organisation communicates about TYY/Pointer/Opekas issues (e.g. Student Union Council Elections or events of the actor)                               
Open field: Enter links to the social media channels of the organisation                
The organisation has a regularly issued magazine or similar online publication (2 p.)

  • The magazine is published 1-3 times a year
  • The magazine is published 4 or more times a year

Open field: enter the link to the updated website of the organisation (max. 100 characters)     
Open field: organisation has other than above-mentioned significant activities related to communication (max. 250 characters)                           

2.2. Finances and fund-raising

The organisation budgets events requiring significant sums of money and follows these budgets actively        
Open field: List the organisation's other fund-raising measures besides support from TYY (max. 250 characters) (2 p.)

(Explanation at the end:) The Support Committee will also evaluate the appended documents for correctness and whether proper procedure has been followed.

 2.3. Continuity of the activities and alumni activities

The organisation has alumni activities and it organises related events (min. 1 per year)
The organisation holds contact with its alumni (e.g. alumni association, club or mailing list)
The active members in the organisation are rewarded at least once a year with e.g. a thank you event
The active members in the organisation are provided with marks of honour (e.g. badges of honour)
The Board of the previous term writes updated written testaments for the new Board (2 p.)
Recruitment to the new Board of the organisation is public and transparent
The organisation has published a history or the like during the past ten years
The organisation develops its activities with a feedback system, e.g. with an annual member questionnaire (2 p.)
The organisation publishes its board's decisions or meeting minutes (by e-mail, for example)
Events are organised for new students (2 p.)

  • at least one event a year
  • at least two events a year

Open field: If the organisation has a person responsible for tutoring or new students, please provide a description of their responsibilities

Attachment: An example document of a testament or other document for transferring information to new actors.
Attachment: An example document of the signed minutes of a meeting (of the board or organisation). If the document is not signed, it will not be awarded points.

2.4. Participation in training events

In how many of TYY's trainings has the organisation participated in this year, including the forum for organisations in December 2020? Answers: 1 – 10 or more (2 p.)
Open field: Other than above-mentioned significant training events in which the organisation has participated this year (max. 250 characters) (2 p.)

2.5. Consideration of environmental issues

The Board of the organisation has been introduced to environmental practices
The organisation aims at reducing environmental burden by, for example, favouring primarily vegan products and reducing food waste
The organisation does not use disposable tableware in its normal activities like in the organisations offices of events
The organisation favours Fair Trade certified products

Open field: If the organisation has a person responsible for environmental affairs, please provide a description of their responsibilities

The organisation separates the following waste: (2 p.)
Burnable (= polttokelpoinen)
Bio
Paper
Cardboard
Glass
Metals
Plastics

2.6. Cooperation with other organisations

The organisation shares its premises with at least one other organisation
The organisation holds contact with other organisations in its field every month
The organisation holds contact with other organisations than those in its field every month
The organisation cooperates with more than one other organisation
The organisation organises at least one event per year with a hobby organisation
The organisation has the means to share good practices with other organisations

2.7. Consideration of TYY's Equality Programme

When recruiting actors the organisation takes into consideration that the selected persons represent the organisation's members as broadly as possible.
The officials of the organisation (other than the person responsible for equality) participate in TYY's equality training annually (2 p.)
The organisation prefers to organise its events in accessible premises
The organisation's event communication describes the accessibility of events
The organisation's events inform about the person responsible for accessibility and the contact harrassment person
The names, themes or material of the events of the organisation do not include humiliating, oppressive or offensive items
The events of the organisation do not pressure into undressing, using alcohol, sexual harassment or unwanted physical contact.
The organisation has devised a set of policies about how to handle situations of harassment (bullying, rascism, sexual harassment etc.)

Open field: If the organisation has a person responsible for equality affairs, please provide a description of their responsibilities

2.8. Internationality

The organisation has an English-language website                        
The organisation communicates in English (2 p.)                                
The organisation organises events every term, in which international students can get to know Finnish students.                      
The active operation of the organisation includes international students (2 p.)         
The organisation participates in meetings with the TYY International Council at least two times a year
The organisation participates in TYY Welcome Fair or International Info Market

Open field: If the organisation has a person responsible for international affairs, please provide a description of their responsibilities

3. Leisure
3.1. Events

The organisation does charity e.g. by participating in different campaigns and collections at least once a year.
The organisation has established Finnish Red Cross BloodGroup and communicates about it yearly
The organisation arranges free-time activities together with its (university) department at least once a year
The organisation organises an event encouraging its members in participating in civic society (e.g. voter activation)
The organisation arranges free-time events (e.g. game or movie nights) (4 p.)   

  • The organisation arranges 1 free-time event a year
  • The organisation arranges 2-3 free-time events a year        
  • The organisation arranges 4-5 free-time events a year
  • The organisation arranges 6 or more free-time events a year

Open field: Tell us how your organisation embraces traditions in its activities (e.g. different events) (max. 250 characters)                  

3.2. Culture

The organisation has had events or communication about culture

  • Once per year
  • Two or more times per year  

Open field: organisation has other than above-mentioned significant activities related to culture (max. 250 characters)                  

3.3. Sports

The organisation arranges regular sports activities, such as regular gym hours (2 p.)
The organisation has encouraged its members to participate in sports (e.g. test event, course, excursion).    

Open field: organisation has other than above-mentioned significant activities related to sports (max. 250 characters)

3.4. Other well-being

The organisation has alcohol-free events at least once a month
The organisation acquires or maintains membership benefits or offers (e.g. dressing for anniversaries)
The organisation actively reviews the well-being of its members e.g. with questionnaires
The organisation has informed its members about mental health services and has organised events promoting mental well-being
The organisation has had events that were specifically meant to prevent loneliness
There are monthly operating committees or clubs under the organisation (other than alumni club) (3 p.)

  • 1-2
  • 3-4
  • 5+

The organisation arranges events supporting stress management and/or study skills (e.g. mindfulness, expert lecture) at least (2 p.)

  • one event a year
  • two or more events a year

Open field: organisation has other than above-mentioned significant activities related to well-being (max. 250 characters)

Open field: organisation has developed new activities that promote communality during the coronavirus situation (2 p.)

Open field: organsation takes care of its actors well-being - how? (2 p.)

Only for Leisure organisations and Student Nations (next 2 questions)

The organisation arranges annually an event targeted at recruiting new members
The organisation arranges a training event at least once per year or develops quality training materials
The organisation arranges an event (at least one) in cooperation with a subject specific or faculty organisation (2 p.)
How often does the organisation organise activities?

  • Once in an academic year
  • Twice in an academic year
  • Once/month
  • Once/week